Privacy Policy
Effective Date: 01/03/2025
Last Updated: 01/03/2025
1. Introduction
Welcome to Jobsophy Limited ("Company," "we," "our," "us").We operate www.Jobsophy.com, an online job board connecting job seekers and employers.
Jobsophy Limited is registered in England and Wales under company number16340965, with its UK registered address at Suite A, 82 James Carter Road, Mildenhall, Suffolk, United Kingdom, IP28 7DE.
We take your privacy seriously and are committed to protecting your personal data in compliance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the Privacy and Electronic Communications Regulations (PECR).
2. How We Collect Information
"Personal Information" refers to any data that identifies you as an individual, including but not limited to your name, company name, phone number, postal address, email address, IP address, CV, cover letter, and job application documents.If you do not wish for us to collect your data, please refrain from submitting this information.
We collect personal data through:
Direct submissions (e.g., account registration, job applications, employer job postings, communication with support).
Automatic tracking via cookies and analytics tools.
Third-party data sources such as verification services, AI analysis, and linked social media profiles.
3. Information We Collect
3.1 Information You Provide Account & Profile Information:
Job Seekers: Name, email, phone number, address, password, CV, cover letter, and application details.
Employers: Company name, business registration details, contact information, and admin user details.
Employment & Job-Seeking Data:
Job Seekers: Employment history, references, skills, certifications, education, salary expectations, job preferences, and professional links (e.g., LinkedIn).
Employers: Job descriptions, hiring preferences, salary ranges, industry sectors, company benefits, and recruitment activity logs.
Communication & Support Data:
Messages, queries, and feedback shared via email, phone, or chat.
User reviews and surveys.
Payment & Billing Information:
Billing details for service purchases (e.g., job listing promotions, AI job-matching credits).
Note: We do not store credit/debit card details but use third-party payment processors that comply with PCI DSS standards.
3.2 Information We Collect Automatically Device & Technical Information: IP address, geolocation data, browser type, operating system, device type, and screen resolution.
Usage Data: Pages visited, time spent, search queries, job applications submitted, and AI job-matching interactions.
Cookies & Tracking: Essential cookies for functionality, analytics cookies for performance monitoring, and marketing cookies for personalized job suggestions. (See Section 7.)
3.3 Information from Third Parties Verification & Fraud Prevention: Employer authentication checks, identity verification, and fraud prevention measures.
AI Matching: AI analyzes job descriptions and applicant profiles to generate compatibility scores.
Social Media & Integrations: LinkedIn data, Google/Facebook authentication, and publicly available sources.
By using our services, you acknowledge that we collect and process your personal data as outlined above.
4. How We Use Your Information
We process your personal data to:Provide job board services and facilitate employer-job seeker connections.
Enhance job recommendations using AI matching.
Ensure security and prevent fraud.
Send job alerts, newsletters, and service updates (with user consent).
Comply with legal and regulatory obligations.
5. Legal Bases for Processing
We process personal data under the following legal bases:Consent: For marketing emails and location-based job ads (withdrawable at any time).
Contractual Necessity: To facilitate job applications and employer-recruiter interactions.
Legitimate Interests: For security, service improvements, and non-intrusive marketing.
Legal Obligations: Compliance with tax, fraud prevention, and employment regulations.
6. Data Sharing & Disclosure
We do not sell or rent your data. However, we may share it with:Employers: When you apply for a job or use AI-matching services.
Service Providers: Hosting, payment processors, and analytics providers.
Legal Authorities: If required by law or in response to legal requests.
Business Transfers: In case of mergers, acquisitions, or asset sales.
7. Data Retention
Job seeker and employer accounts: Until deletion is requested.Job applications: Stored for up to 12 months.
Marketing preferences: Until you unsubscribe.
AI-matching data: Retained for up to 6 months for analytics.
Legal compliance: Certain data retained for up to 7 years.
8. Your Rights Under UK GDPR
You have the right to:Access: Request a copy of your personal data.
Rectification: Correct inaccuracies.
Erasure: Request deletion (subject to legal requirements).
Restriction & Objection: Limit or object to data processing.
Withdraw Consent: Opt-out of marketing communications.
To exercise these rights, contact us at support@jobsophy.com.
9. Cookies & Tracking Technologies
We use:Essential Cookies: For site functionality.
Analytics Cookies: For service improvements.
Marketing Cookies: For personalized job recommendations. (See our Cookies Policy for details.)
10. AI Processing & Automated Decision-Making
10.1 Scope of AI Processing
Our system uses AI to:
- Generate compatibility scores (0-100) for job applications
- Flag potential biases in job descriptions
- Never make automated hiring decisions (human review always required)
10.2 Strict Redaction Protocol
Before AI analysis, we automatically redact:
Full removal: [Name], [Age], [Gender], [Ethnicity], [Address], [Phone], [Email]
Retained for matching: Company names, universities, job titles, skills
Example: "XXXXX (Software Engineer at Google) studied at Harvard University"
10.3 Compliance with EU AI Regulations (Article 14)
Our recruitment matching system is designed with responsible AI principles. We ensure:
• Maintain human oversight for all decisions
• Document redaction protocols (available for audit)
• Prohibit employers from reverse-engineering identities
10.4 Your Rights
Request score explanation (Article 15 UK GDPR)
Opt-out of AI processing (via Account Settings)
Correct inaccurate data (Article 16 UK GDPR)
Report bias concerns to: dataprotectionUK@jobsophy.com
11. International Data Transfers
Data may be stored outside the UK/EEA. We ensure safeguards via Adequacy Decisions or Standard Contractual Clauses (SCCs).
12. Security Measures
We implement:Encryption: Data is encrypted in transit and at rest.
Access Controls: Restricted access for authorized personnel only.
Regular Security Reviews: Audits and testing to prevent vulnerabilities.
13. Contact Information
Data Controller: Jobsophy Limited, UKEmail: dataprotectionUK@jobsophy.com
Mail: Data Protection Officer, Jobsophy Limited, Suite A, 82 James Carter Road, Mildenhall, Suffolk, UK, IP28 7DE
For complaints, contact the Information Commissioner's Office (ICO) at ico.org.uk.